Electronic Flyer Distribution Process & Policy

Starting October 4, 2016, Williamsburg-James City County Public Schools will begin sending eflyers directly to parents rather than through student distribution. The division has contracted with Peachjar to provide this service and to manage the eflyer platform.

Peachjar provides a flyer management system that sends school-approved eflyers directly to parents’ inboxes and provides a platform to post those eflyers online. Now, parents can easily find and view flyers on any device and take action immediately to sign up for activities and events.

To request flyer approval, follow the steps below. Once approved, your flyer will be emailed to all parents and posted online. Paper flyers from outside organizations will no longer be distributed.

  • Visit peachjar.com
  • Register as an Enrichment/Community Org. (account type)
  • Upload your flyer for approval

Your flyer will be automatically submitted to WJCC Public Schools. Division staff will review the material and approve or deny based on the below referenced policy.

Peachjar charges a fee for this service that is typically much less than the cost to copy and deliver paper flyers to each school. Non-profit organizations that host completely free events and do not entice participants to join a fee-based program are eligible for free postings.  If your non-profit organization fits these criteria please contact Peachjar’s Enrichment Department at (858) 997-2117 ext. 130 or  allisonbennett@peachjar.com.

Following School Board Policy KFapproval will be granted only for materials from governmental organizations and from nonprofit community organizations regarding activities directly related to the instructional program of the Williamsburg-James City County School Division. Approval will NOT be given for materials that:

  • are likely to cause substantial disruption of, or a material interference with, school activities;
  • endorse or encourage the use of alcohol, tobacco or any illegal substance or illegal action;
  • endorse or encourage any violation of the Standards of Student Conduct; and/or
  • are obscene, profane or defamatory.

Eflyers approved for distribution will automatically indicate their source and will include the following statement: “These materials, and the activity described herein, are not sponsored or endorsed by the Williamsburg-James City County School Board.”

Division resources (e.g. paper, PA announcement, email, website, social media, etc.) may not be used to publicize outside activities or initiatives unless the program is co-sponsored by WJCC or a WJCC school.

Peachjar’s “Guide to Eflyer Success” is a great getting-started resource. If you have a question about the electronic information distribution process, please visit www.peachjar.com.