FLSA Status: Non-exempt

Grade: 14 (Educational Support)

Revision Date: November 30, 2020

Location: Central Office

Job Summary

This position is accountable for performing a wide variety of responsible, diverse, and complex administrative duties required by the School Board.


Duties and Responsibilities

  • Serves as administrative support to Board members requiring clerical assistance in the performance of their office, facilitates in-service training for Board members, locates and disseminates information pertinent to Board duties, and makes meeting registration and travel arrangements for Board members as required by their office.
  • Keeps an accurate and permanent record of the proceedings of the Board and posts minutes of meetings.
  • Schedules regular and special meetings of the Board and prepares, together with the Superintendent and Chair of the Board, an agenda setting forth all known items of business to be considered at the meeting as well as information and memos delineating the substance of agenda items.
  • Disseminates all information regarding Board meetings to Board members, schools, administrators and other interested citizens in a timely manner and in accordance with state law.
  • Orders supplies, subscriptions, and memberships as required by the Board
  • Writes notes, letters and memos as required by the Board.
  • Advises the Superintendent immediately of the existence of any problems deemed to warrant prompt attention or intervention.
  • Attends school and community meetings, workshops and conferences as determined by the Board.
  • Promotes effective public relations through telephone and written communications with citizens.
  • Performs special assignments and other duties as determined by the Board.
  • Process confidential material in an appropriate manner, including preparing, processing, filing securely, and maintaining the confidentiality of those materials at all times.
  • Maintains appointment calendar, receives and opens mail, assembles related file material then submits to superintendent for action.
  • Attends Board meetings and serve as the clerk of the board.
  • Models the WJCC Strategic Plan Values: Individualism, Integrity, Innovation, Accountability and Collaboration.
  • Performs other duties as assigned.


Minimum Qualifications (Knowledge, Skills and/or Abilities Required)

Must have strong organizational skills, excellent computer skills and excellent interpersonal skills. Possess strong clerical and secretarial skills. Must be able to maintain confidentiality in all matters. Possess and demonstrate knowledge of English usage, grammar, and punctuation. Be able to communicate clearly and concisely, both orally and in writing. Possess and demonstrate the ability to establish and maintain cooperative working relationships. A minimum of 5 years of experience serving as an executive-level administrative assistant

Supervision Exercised


Supervision Received

Performs duties under the supervision of the School Board and Superintendent.

Working Conditions and Physical Requirements

Typical office environment, subject to frequent deadlines, continual use of office equipment.





This job description in no way states or implies that these are the only duties to be performed by this employee.  The incumbent will be required to follow any other instructions and to perform any other related duties as assigned by the principal or appropriate administrator.  WJCC Public Schools reserves the right to update, revise or change this job description and related duties at any time.