FLSA Status: Non-exempt

Grade: 9 (Educational Support)

Revision Date: September 6, 2016

Location: Central Office

Job Summary

This position performs a variety of Title I related complex and routine office procedures by using word processing, typing, clerical, organizational, and computer skills working in an independent, self-motivated position requiring minimum supervision.

Duties and Responsibilities

  • Update and maintain various programmatic databases.
  • Update, verify reports and edit listings from the database.
  • Prepares routine and complex documents in proper form; composes communications relating to general and specialized work of assigned departments.
  • Uses knowledge of School Board policies and administrative and clerical procedures to make decisions in the absence of supervisor and handles some administrative duties.
  • Assists supervisor by accepting those responsibilities which the supervisor feels appropriate to delegate (e.g. assisting with programs in schools as needed).
  • Supervises the process or personally prepares, distributes, and tracks to completion various forms including work orders, purchase requisitions, and requests for payment; maintains confidentiality of reports, records, correspondence, and communications when required to handle such information.
  • Monitors and verifies division wide program budgets using computer spreadsheet program and maintains a ledger if required; uses microcomputer programs required to accomplish assigned work, especially word processing and spreadsheet software; gathers and compiles data necessary for preparation of reports.
  • Plans and coordinates meetings; makes travel/conference arrangements (or monitors progress if done by other office personnel).
  • Initiates and maintains files in manner that ensures both easy access to information and compliance with the Records Retention and Disposition Schedule.
  • Handles telephone calls in courteous manner, taking accurate and complete messages or relays call to appropriate person; maintains a pleasant attitude, exhibits tactful and courteous behavior towards co-workers, students, parents and visitors.
  • Assists at the Erase the Need Center as required.
  • Models the WJCC Strategic Plan Values: Individualism, Integrity, Innovation, Accountability and Collaboration.
  • Performs other duties as assigned.

Minimum Qualifications (Knowledge, Skills and/or Abilities Required)

  • High school graduate or equivalent.
  • Two years administrative experience in progressively more responsible positions, preferably in a school system.
  • Ability to communicate through clear and grammatically proper speech and basic writing and computing skills.
  • Knowledge of basic bookkeeping/accounting procedures, standard office practices and equipment.
  • Demonstrated knowledge of standard document formats and specific document formats used in assigned area.
  • Safeguards all student and teacher information against unauthorized use or access.
  • Ability to interpret and apply policies and procedures.
  • Ability to plan and manage assigned functions and staff.
  • Proficiency, in use of word processing software as exhibited by use of all program functions routinely used in the office, including some advanced features; proficiency in use of spreadsheet software as exhibited by use of beginner and intermediate level program functions; initiative/ability to learn other microcomputer programs as required; possesses keyboarding skills with which to produce accurate work in a timely and efficient manner. any particular software programs?
  • Ability to establish and maintain effective working relationships with others.
  • Exhibits a professional attitude and good communications skills to deal with members of the general public in a pleasant and effective manner both on the telephone and in person.

Supervision Exercised


Supervision Received

Performs duties under the supervision of the Title I Coordinator. Periodically receives direction from the Erase the NEED Center manager when performing duties there.

Working Conditions and Physical Requirements

Duties are normally performed in an office environment. Duties may be occasionally performed at another location. Ability to sit; stoop or kneel; crouch. Periodically works under pressure to ensure correct data reports meet firm deadlines. Must be physically capable of frequently lifting or moving up to 30 pounds.

This job description in no way states or implies that these are the only duties to be performed by this employee.  The incumbent will be required to follow any other instructions and to perform any other related duties as assigned by the principal or appropriate administrator.  WJCC Public Schools reserves the right to update, revise or change this job description and related duties at any time.