FLSA Status: Exempt

Grade: 5 (Administrative)

Revision Date: May 1, 2018

Location: Central Office

Job Summary

This position is responsible for providing professional accounting services to the Finance Department by managing the financial system, maintaining general ledger control, and providing direction in the system’s payroll, accounts payable and receivable, and grant management areas.  Prepares necessary financial reports to meet external requirements and/or internal needs.

Duties and Responsibilities

  • Responsible for overseeing financial functions of the school division to include accounting, payroll, student activity funds, and grants functions in order to ensure that public funds entrusted to the school division are utilized effectively. Oversees the functional areas to include division payroll, grants and contracts, accounts receivable, cash receipts, accounts payable, procurement, fixed assets, record retention, school activity accounting, risk management, general accounting and financial management/reporting.
  • Prepares necessary governmental (local, state, and federal) and other financial reports, including but not limited to, the Superintendent’s Annual School Report (ASR) and the Comprehensive Annual Financial Report (CAFR).  Responsible for the preparation of financial reports for various officials, fulfills financial reporting requirements including federal and state requirements, and supervises compliance management.
  • Assists the Chief Financial Officer with the development, direction, and recommendations for policies, practices, plans, procedures, and activities for all areas of responsibility to ensure that all fiscal issues and financial support services are conducted in accordance with applicable laws and regulations.
  • Assists the Chief Financial Officer with the management of the fiscal and accounting functions, with authority for operational accounting, and financial reporting,
  • Oversees the administration, and controls for all school activity fund statements and transactions.
  • Provides technical assistance to schools, departments and staff.
  • Provides accurate and timely forecasting of revenues from all sources and the realistic projection of expenditures.
  • Analyzes and reconciles periodic trial balances including reconciling sub-ledger to the general ledger, verifying asset and equity balances, and researching/correcting discrepancies.
  • Maintains general ledger control in accordance with GAAP and local, state, and federal laws/regulations.
  • Oversees and integrates the accounts receivable function to ensure the proper processing of various revenues such as general operating, cafeteria, capital projects, and other agencies.
  • Coordinates cash management with County Treasurer and Directors of Finance of respective jurisdictions.
  • Arranges for annual audits of School Board financial records.  Works with auditors including the preparation of schedules, journal entries, accounting analyses, and other work as necessary.  Performs similar function on other audits as required.
  • Assists the Chief Financial Officer in the preparation of the annual budget, including forecasting and review of revenue and expense accounts.  Monitors budget compliance.  Works closely with the buyer, cost center managers, and school administration to identify and correct potential budget problems.  Assists cost center managers with account management and budget transfers.
  • Prepares budget adjustments as necessary for presentation to the School Board and appropriation by the governing bodies.  Reviews monthly expenditures and revenue reports to determine budget status; prepares recommendations for the Chief Financial Officer regarding budget accounts.  Conducts special studies and prepares reports as required, such as determining the cost of programs and alternatives, and evaluating cost effectiveness of equipment or programs.
  • Models the WJCC Strategic Plan Values: Individualism, Integrity, Innovation, Accountability and Collaboration.
  • Performs other duties as assigned.

Minimum Qualifications (Knowledge, Skills and/or Abilities Required)

  • Bachelor’s degree in Business Administration, Accounting or related field required; CPA preferred.
  • Experience as Accounting Supervisor in public sector required. K-12 preferred.
  • Considerable accounting experience, preferably with some local government experience, and some experience involving budget preparation and the handling of federal funds.
  • Thorough knowledge of principles, methods, and practices of accounting.
  • Extensive knowledge and experience with Microsoft Office Suite products, including Excel, Word, Access, and PowerPoint. Experience with MUNIS software preferred.
  • Ability to analyze and interpret fiscal and accounting data to prepare appropriate statements and reports.
  • Ability to establish and maintain harmonious working relationships with school division employees and external contacts such as auditory and bank representatives.
  • Ability to communicate effectively, both orally and in writing.
  • Extensive knowledge and experience with fully integrated financial management, human resources, and payroll systems.
  • Ability to analyze and interpret fiscal and accounting data and to prepare appropriate statements and reports.
  • Ability to effectively supervise the work of others.

Supervision Exercised

Supervises the functional areas of Payroll, Accounts Payable, and other accounting areas, ensuring that accounting transactions are handled in such a way as to ensure efficiency and are performed in accordance with generally accepted account practices and according to local, state, and federal laws and regulations.

Supervision Received

Performs duties under the limited supervision of the Chief Financial Officer.

Working Conditions and Physical Requirements

Busy office environment with constant deadlines and frequent interruptions.  High volume of work requiring establishment of priorities.  Must have the ability to sit for extended periods of time; exhibit manual dexterity to enter data into a computer terminal/typewriter; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; ability to understand and follow oral and written instructions; physical agility to lift up to 25 pounds.

This job description in no way states or implies that these are the only duties to be performed by this employee.  The incumbent will be required to follow any other instructions and to perform any other related duties as assigned by the principal or appropriate administrator.  WJCC Public Schools reserves the right to update, revise or change this job description and related duties at any time.