This position provides a wide range of highly responsible, confidential, and administrative duties in support of the Office of School Leadership.
Duties and Responsibilities
- Provides administrative support to the Assistant Superintendent and other assigned leadership staff as needed.
- Maintains confidentiality and promotes a professional office climate; keeps confidential files.
- Receives email messages and conveys responses as appropriate and in a timely manner.
- Receives and screens telephone calls received in School Leadership with division administrators, employees, vendors, and members of the public; provides effective communication and interaction with all.
- Plans for and prepares for a variety of meetings either attended by or chaired by the Assistant Superintendent. May attend meetings, take notes, and prepare minutes; conducts other follow-up as necessary.
- Assists in preparing department annual budget, monitors budget performance for the cost center manager, reviews travel authorizations and expenditures, prepares Purchase Requisitions or other forms necessary to pay department invoices, and ensures compliance with procurement procedures.
- Receives telephone calls and visitors to the office, such as School Board members, school division personnel, the general public, State Department of Education representatives, sales representatives, etc. Ascertains the purpose of the call or visit and either directs them to the proper authority or personally assists them. Answers questions regarding school policies.
- Prepares all monthly leave, requests for workshops, travel reports and reimbursement requests for supplemental payroll.
- Handles a variety of administrative or technical tasks as assigned including reports required by the Commonwealth of Virginia; obtains and analyzes the data.
- Coordinates the registration and travel requirements necessary for conferences attended by Human Resources staff.
- Schedules, coordinates, and maintains a variety of department calendars for appointments, meetings, and committees.
- Updates department forms as necessary.
- Models the WJCC Strategic Plan Values: Individualism, Integrity, Innovation, Accountability and Collaboration.
- Performs other duties as assigned.
Minimum Qualifications (Knowledge, Skills and/or Abilities Required)
- Possession of high school diploma or GED certificate; preferably supplemented by an Associate's degree in business or public administration.
- Senior level clerical experience required, preferably supporting leadership positions.
- Excellent interpersonal skills and highly motivated individual that exercises initiative.
- Ability to prioritize work and communicate well, both orally and in writing.
- Computer skills, including Word, Excel and database systems.
Performs duties under the supervision of the Assistant Superintendent for School Leadership.
Working Conditions and Physical Requirements
Must have the ability to sit for extended periods of time in a busy office environment; exhibit manual dexterity to enter data into a computer terminal; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; ability to understand and follow oral and written instructions; physical agility to lift up to 25 pounds.